How to Transfer Gmail Emails to Office 365?

Both Gmail and Office 365 are the most widely used email platforms. Gmail is provided by Google while Office 365 is provided by Microsoft. Gmail offers various features including cloud storage and users can easily access it from any device with internet connectivity. On the other hand, Office 365 is a business suite that offers top most services.

In Office 365, do not require any synchronization. It stores complete data online. It provides more advanced features than Gmail. So, most of the professional users prefer Office 365 as compared to Gmail because of its exponential growth and reliability.

Therefore, in this article we will explain the techniques to migrate Gmail to Office 365 account. First we discuss a manual solution and then a professional method to move Gmail emails to Office 365 accounts.

Method 1: How to Transfer Gmail Emails to Office 365? Manually

In this method MS Outlook must be installed on your system. First, configure Gmail with Outlook and export Gmail data in PST format. After that, configure Office 365 with Outlook and import the exported PST file into Office 365. Follow the steps to export Gmail emails to Office 365 which are given below-

Step 1. Firstly, add your Gmail account with Outlook email client.

Step 2. Now, Open Outlook on your local system.

Step 3. Click on File >> Open & Export >> Import/Export option.

Step 4. Choose Export to a file and click on Next button.

Step 5. After that, Choose Outlook Data File (.pst) and hit on Next button.

Step 6. Choose the root of the Gmail account and click on Next.

Step 7. Browse the Location to save the output file and click Finish button.

Step 8. After that, configure your Office 365 account with Outlook.

Step 9. Open the File menu and click on Add Account.

Step 10. Enter your email id and Password and click on Sign in. Hence, Office 365 account is configured.

Step 11. Again, Navigate to File >> Open & Export >> Import/Export.

Step 12. Now, Select Import from another program or file from Import/Export Wizard.

Step 13. Choose Outlook Data File and hit the Next button.

Step 14. Click on Browse and select just above created file and press Next button.

Step 15. Select the Office 365 account and finally, click on Finish button.

Hence, Gmail emails are transferred to Office 365.

Limitations of Manual Way

  • The method is complex and a time consuming process.
  • To transfer data manually, you need exact technical knowledge otherwise your data may be lost.
  • Manual method does not allow you to transfer calendar and contacts items.
  • There is a higher chance of data loss.

Method 2: How to Export Gmail Emails to Office 365?

Try Xtraxtor Gmail Backup Tool to transfer Gmail emails to Office 365 without any restrictions. Using this tool, you can export all mailbox data from Gmail to Office 365 at the same time. The software preserves 100% data integrity and gives accurate results. It provides various advanced filter options to transfer any selected data from Gmail to Office 365.

Along with that, the tool can export Gmail emails to MBOX, EML, PST, HTML etc. file formats. It is designed with advanced algorithms and simple interfaces. With this application. You do not need to install any other applications to perform the process.

Step-by-Step Guide to Transfer Gmail Emails to Office 365

Step 1. Download and Run Xtraxtor Email Backup Tool on your system.

Step 2. Now, Navigate to Open >> Email Accounts >> Add Accounts.

Step 3. Enter your Gmail credentials and Click on Add button.

Step 4. After that, click on Export and select Office 365.

Step 5. Choose the folders that you want to export from Gmail to Office 365.

Step 6. At last, Enter Office 365 login details and Click on Save button.

Why Choose Xtraxtor Gmail Backup Tool?

  • Transfer all mailbox data from Gmail to Office 365 admin at once.
  • Convert Gmail emails to PDF, EML, MBOX, TXT, PST, HTML etc. file formats.
  • Advanced filter options to transfer only necessary emails.
  • Does not modify any data and gives accurate results without losing any single bit of data.
  • A search option is available to search any particular email.
  • Enables you to view Gmail mailbox data before the migration process.
  • Maintains original structure of emails after the migration process.
  • Directly migrate Gmail to any cloud based webmail accounts.
  • Compatible with all latest and old versions of Windows Operating Systems.
  • Dedicated support team is available 24*7 to answer user’s doubts.
  • Free trial version enables you to check its work performance.


In the above article we have discussed how to transfer Gmail emails to Office 365. Both manual and automated solutions are explained here. Using a manual method you can export your Gmail emails but it does not allow you to transfer contacts and calendar. However, the above suggested tool is able to migrate all data from Gmail to Office 365 account.

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